Microsoft Excel Shortcut Keys:

F2 – Edit the selected cell
F5 – Go to a specific cell
F7 – Spell check selected text and/or document
F11 – Create Chart
Ctrl + Shift + ; – Enter current time
Ctrl + ; – Enter current date
Alt + Shift + F1 – Insert new worksheet
Shift + F3 – Open the Excel formula window
Shift + F5 – Bring up search box
Ctrl + A – Select all contents of worksheet
Ctrl + B – Bold highlighted selection
Ctrl + I – Italicize highlighted selection
Ctrl + C – Copy selected text
Ctrl + V – Paste
Ctrl + D – Fill
Ctrl + K – Insert Link
Ctrl + F – Open find and replace options
Ctrl + U – Underline highlighted selection
Ctrl + Y – Underline selected text
Ctrl + O – Open options
Ctrl + N – Open new document
Ctrl + P – Open print dialog box
Ctrl + S – Save
Ctrl + Z – Undo last action
Ctrl + F9 – Minimize current window
Ctrl + F10 – Maximize currently selected window
Ctrl + F6 – Switch between open workbooks/windows
Ctrl + Page Up + Page Down – Move between excel worksheets in the same document
Ctrl + ‘ – Insert value of above cell into current cell
Ctrl + Space – Select entire column
Shift + Space – Select entire row
Ctrl + W – Close Document

Next week our topic is Microsoft Outlook Shortcut Keys!

Disclaimer: pctoolbox.co.uk cannot be held responsible for any problems that are caused from using the shortcuts.  All shortcuts work to the best of our knowledge.

Please let us know if you have any thoughts!

Q: Is it possible to open Office 2007 documents in different versions of Office?
A: Yes, there is a free Microsoft Office Compatibility Pack for Word, Excel and PowerPoint 2007 file formats which enable other users to view, save edit etc documents in Office 200, XP or 2003. For more on how to install the Microsoft Office Compatibility Pack click here and for more information on how to use earlier versions of Excel, PowerPoint and Word to open and save files from 2007 Office click here.

Q: Can I save my documents in older Microsoft Office formats?
A: Yes you can. Simply click the office button on the top left and choose Save as, then just pick the earlier version of your 2007 Office system application e.g. Excel 97-2003. You can lose some information by doing this though. So to check if anything, what will get lost, select Prepare–>Run Compatibility Checker.

Q: How do I check if I have any problems in my Office 2007 system?
A: Office 2007 comes with its very own built-in diagnostics tool, which you’ll find by following these simple instructions: Start–>All Programs–>Microsoft Office–>Microsoft Office Tools–>Microsoft Office Diagnostics. Then just follow the on screen instructions which will give Office a check to make sure everything is running healthily.

Q: How can I change a program’s options?
A: You can change with all of the 2007 Office system applications by selecting the Office button from the top left hand corner of the screen when the program is open. Then just select the Options you wish to change from the button at the bottom of the window. Spending the time to go over the sections carefully is recommended as it will save you a hell of a lot of time and effort in the long run.

Q: Is it possible to back up my Office 2007 system settings?
A: Windows Vista includes the Microsoft Office system settings with in the back-up tools. If you wish to transfer them to a PC instead you can use ‘Windows Easy Transfer’. You can find both by doing the following: Start–>All Programs–>Accessories–>System Tools.

Anymore post ‘em ‘ere and we will see what can be done.